Finance and Administrative Director
Midori & Friends
Location: New York, NY (251 West 30 Street Ste. 15E)
Employment Type: Full-time | Hybrid
Reports to: Executive Director
Salary Range: $90,000 – $100,000 annually (commensurate with experience)
About Midori & Friends
Founded in 1992 by renowned violinist Midori, the organization has reached over 350,000 young people throughout its history and currently serves students in over 70 NYC schools and organizations. Midori & Friends has earned a 4/4 Star rating on Charity Navigator and is recognized as a leader in accessible, tuition-free music education.
Our mission is to harness the power of music to transform the lives of children and enrich their communities through accessible music education programs that cultivate joy of learning, spirit of service, and courageous self-expression.
Position Overview
We are seeking a detail-oriented and experienced Finance and Administrative Director to join our dynamic team. This key role will oversee all financial operations and administrative functions to support our comprehensive music education programs, including Play to Learn instrumental instruction, Celebrate Music Series, NextGen Musician Program, Summer Music Lab and community partnerships across NYC’s most underserved neighborhoods.
The ideal candidate will be passionate about nonprofit arts education and committed to supporting our mission of making music accessible to all children regardless of their economic background.
Key Responsibilities
Financial Management
- Maintain accurate financial records and oversee day-to-day accounting operations
- Prepare monthly, quarterly, and annual financial statements and reports
- Manage accounts payable, accounts receivable, and cash flow
- Coordinate annual audit process and work with external auditors and accountants
- Prepare and monitor organizational budget in collaboration with Executive Director
- Process payroll and manage employee benefits administration
- Ensure compliance with all federal, state, and local tax requirements including Form 990 preparation
- Track and report on restricted and unrestricted funds, grants, and donor contributions
- Maintain financial controls and implement best practices for nonprofit financial management
Grant and Compliance Management
- Assist with grant reporting and compliance for foundation, corporate, and government funders and track grant deliverables, deadlines, and reporting requirements
- Support Development staff with financial data for grant applications and donor reports
- Ensure compliance with NYC Department of Education, NYC Department of Cultural Affairs, NY City Council, and NYSCA funding requirements
Administrative Operations
- Oversee office operations, facilities management, and vendor relationships
- Manage organizational insurance policies and legal compliance matters
- Supervise administrative staff and interns as needed
- Maintain personnel files, contracts, and HR documentation
- Implement and maintain organizational policies and procedures
- Manage IT systems, databases, and technology needs
- Support program staff with administrative needs for school partnerships, community programs, and special events
Strategic Support
- Provide financial analysis to support strategic planning and program development
- Collaborate with Executive Director on organizational sustainability planning
- Assist with special events, fundraising activities, and donor stewardship as needed
Required Qualifications
- Bachelor’s degree in Accounting, Finance, Business Administration, or related field and minimum 3-5 years of nonprofit financial management experience
- Strong knowledge of nonprofit accounting principles and GAAP
- Experience with grant management and compliance reporting
- Proficiency in QuickBooks or similar accounting software and advanced Excel skills and experience with database management
- Knowledge of payroll processing and benefits administration
- Excellent attention to detail and organizational skills with strong written and verbal communication abilities
- Ability to work independently and manage multiple priorities in a fast-paced environment
Preferred Qualifications
- Knowledge of NYC Department of Education and cultural funding requirements
- Experience with board governance and nonprofit management
What We Offer
- Competitive salary and comprehensive benefits package including health and dental insurance plus a 403B retirement plan with employer contribution
- Professional development opportunities and conference attendance
- Flexible work arrangements and generous PTO policy
- Opportunity to directly impact music education access for underserved NYC students
- Collaborative work environment with passionate colleagues and a front-row seat to world renowned artists!
Application Instructions
To apply, please submit:
- Cover letter explaining your interest in Midori & Friends and this role
- Current resume highlighting relevant nonprofit and financial management experience
- Two professional references
Applications should be sent to jobs@midoriandfriends.org with “Finance and Admin Director Application” in the subject line.
Application Deadline: August 5, 2025 or until position is filled.
Midori & Friends is an equal opportunity employer committed to diversity, equity, and inclusion. We encourage applications from candidates of all backgrounds, particularly those who reflect the communities we serve.
This position may require occasional evening and weekend hours for special events, board meetings, and community performances.