Status: Full-time, Exempt, reporting to Executive Director
The Director of Finance and Operations (Director) is a senior member of management and is responsible for leadership and assistance on all budgeting, accounting, finance, technology and human resource operations and initiatives for Midori & Friends. The Director is responsible for working with colleagues and the Board of Directors (Board) to align financial reporting with strategic objectives, budget development and monitoring, financial analysis, financial reporting and accounting systems.
Primary Duties and Responsibilities:
• Financial Reporting:
o Analysis of the financial health of the organization.
o Create and review monthly budget-to-actual and cash flow reports for internal management and selected members of the Board.
o Develop financial planning and analysis of monthly, quarterly and year-end budget reports.
o Prepare reports for, and serve as staff liaison to Board committees with financial oversight, including but not limited to: Finance Committee, Audit Committee and overall Board and Executive Committee meetings. Present information at meetings as requested.
o Work with Executive Director to coordinate finance and budget related communications across divisions and departments, including regular meetings with program and development staff.
o Oversee the Finance functions to ensure the accurate reporting and reflection of revenue and expenses.
o Assess and evaluate financial operations and make recommendations for improved processes and procedures.
o Work in concert with program and development staff to review grant contracts and prepare financial information for funding proposals.
o Coordinate documentation for payroll, accounts payable, receivables, and investments.
o Work with bookkeeper to archive and manage all financial records.
• Fiscal Compliance:
o Direct policies, develop, and edit procedures to ensure adherence to internal accounting and financial controls.
o Serve as primary contact with the Auditor.
o Coordinate annual audit process, facilitating access to documentation and_ individuals as needed.
o Review schedules, backup, consolidated financial statements, and analyses, and provide to auditor.
o Prepare and present audited financial statements and Form 990 to Audit Committee, Board and management as needed. Ensure approval and timely filing. Respond to audit findings, creating corrective actions plans if needed.
o Maintain regulatory compliance in relation to governing bodies.
• Financial Operations:
o Liaison with outside finance and HR consultants.
o Review, revise, and maintain finance, accounting, and payroll-related policies and procedures.
o Oversee changes in accounting, payroll, and reporting systems.
o Create methodology and implementation for allocating costs across programs and support services.
o Manage banking, cash management, and investments.
o Approve bi-weekly payroll and ensure timely and accurate paychecks are issued to all staff. Create payroll reports, as needed for budgeting, grant reports, and Human Resources support and compliance.
• Human Resources:
o Assist the Executive Director in the recruitment, hiring, training and performance assessment of M&F personnel.
o Assist the Executive Director in maintaining a work environment where employees can utilize and develop their talents to the fullest.
o Oversee and administer all employee benefits plans e.g. medical insurance, pension and make recommendations for changes in benefit plans.
o In conjunction with the Board and Executive Director, develop and disseminate all employee policies e.g. employee handbook, policies and procedures.
o Development and implementation of agreements with consulting personnel.
o Act as Plan Administrator for retirement plans and oversee all aspects of operations and reporting.
o Manage relationships with liability and medical insurance brokers and work with Executive Director and Board to evaluate options and rates, and recommend insurance and benefit options.
o Check new hires, and verify that Artists and staff undergo fingerprinting
by the NYC DOE and approved to work/teach in the public schools.
o Manage ongoing scanning and maintenance of employee and consultant personnel files.
o Support compliance with all contracts with city, state, and federal Government agencies, including assembling organizational documents, working with program staff on budgets, and other items as needed for proposals and reporting.
Desired Skills, Knowledge and Abilities:
Education and Experience:
• Minimum 5+ years’ experience in an executive finance role that demonstrate increasing responsibility, and the ability to think strategically and engage with senior leaders. Bachelor’s degree in Finance, Accounting or Business Administration, or related field required; Master’s degree preferred.
• Demonstrated leadership capacity and skill.
• Must enjoy diverse work activities from details to strategy.
• Familiarity and proficiency with financial packages and spreadsheets required.
• Experience in nonprofit organization or related role required.
• Exceptional organizational skills; demonstrated ability to work under pressure to meet deadlines.
• Collaborative style, hands on with colleagues at all levels required.
• Demonstrated effectiveness at encouraging and supporting growth and development in others.
• Demonstrated understanding of consolidation accounting in a parent and multi-subsidiary accounting environment preferred.
• Demonstrated professional standards, unwavering integrity, and ethical conduct.
• Demonstrated ability for creative thinking and problem solving.
Habits of Work
• Ability to multitask and juggle competing priorities
• Creative and self-reflective
• Self-starter but collaborative, team player
• Committed to ensuring a congenial, collaborative, and respectful workplace
• Skilled in being direct, yet graceful, organized and planned. Adaptive and thoughtful in a fast-paced environment.
What we offer:
On top of the excitement of working with a team of committed professionals at one of New York’s premier arts education organizations, top performing arts facilities, Midori & Friends offers a competitive salary and a wide range of benefits:
• A collaborative, engaging and values driven work environment
• A competitive salary commensurate with experience.
• A comprehensive health and dental benefits package. A matching 403b retirement plan.
• A positive working culture, keeping employee health and wellness a priority with generous paid time off policies and an annual lifestyle allowance.
• A dynamic role that will have you engaging with the arts and communities throughout New York City.
If you are interested in applying for this exciting opportunity, please forward
your resume and cover letter in confidence to firstname.lastname@example.org. Please state “Director of Finance” in the subject line. No applications will be accepted without a cover letter. No phone calls, please. Closing date: September 30, 2021.
Midori & Friends is an equal opportunity employer and seeks to hire staff members who reflect the diversity of the communities we serve. All positions at Midori & Friends are filled without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity or expression, disability, employment status, HIV/AIDS status, veteran status or any other characteristic protected by law. All are encouraged to apply.
The intent of this position description is to provide a representative summary of the major duties and responsibilities with regard to this position. Actual duties may require performance of other jobs related tasks, in addition to those presented in the description. If you have any specific questions to ask in relation to the role, please send them to the email address above and a member of our team will do our best to respond to you in a timely manner.